Analyse tenders with AI
The Crux Tender Assistant reads the tender documents together with your approved company profile, assesses the fit with your capabilities and turns requirements, deadlines and required documents into a checkable task list. The bid/no-bid decision and verifying key facts against the source documents stay with your team.
What the analysis is for
Tenders are long, spread important details across many documents and exclude bids for small formal mistakes. Before your team invests days in a bid, it should be clear whether the tender fits your company and whether every mandatory criterion can be met.
AI-assisted analysis speeds up this first assessment and then structures the work. It is a working basis, not a replacement for your team’s professional judgement.
What you provide
- The tender documents: statement of work, conditions of participation, forms and annexes – including different file formats and scans.
- An approved company profile covering services, references, qualifications and available capacity.
- Optionally, your own exclusion criteria, such as regions or service areas you never bid for.
What you get
- A reasoned fit assessment: which requirements appear well, partly or not covered by your profile.
- An overview of mandatory and eligibility criteria with a reference to where they appear in the documents.
- Deadlines and dates, for example for bidder questions, submission and the bid validity period.
- A list of required evidence, declarations and forms.
- Concrete tasks linked to each requirement that you can assign and tick off within your team.
How it works in practice
- You upload the tender documents; your company profile is already stored.
- The assistant produces a first fit assessment and lists mandatory criteria, deadlines and required documents.
- Your team checks the key points against the source documents and makes the bid/no-bid decision.
- If you bid, the requirements become tasks that you assign to owners.
- While you work, documents are regularly checked against the requirement list so open items stay visible.
Typical situations
First screening
Classify new tenders faster instead of reading each one in full before knowing whether it is relevant.
Bid/no-bid decision
A traceable rationale as the basis for the team decision – including the points that still need clarification.
Handover to the bid team
Requirements, deadlines and required documents are already structured, so work can start without lengthy reading-in.
Completeness check
Check before submission that all required evidence and forms have been covered.
Limits and human review
- The analysis does not replace a legal review of the tender documents.
- AI can miss or misattribute details. Your team confirms key facts such as deadlines, exclusion criteria and required evidence against the source documents.
- The fit assessment is only as good as the company profile it is based on.
- Neither winning a contract nor the completeness of a bid can be guaranteed. The decision to bid is yours.
Frequently asked questions about the analysis
Does the analysis replace reading the documents?
No. It gives you a fast, structured overview and shows where the relevant passages are. Your team still checks decisive details in the source document.
Which file formats can the assistant handle?
Many common file types, including scanned documents. Whether a specific format or an export from a procurement portal works reliably is best checked with a real example during the demo.
Where is tender data processed?
All services are hosted in Europe, and every customer receives their own database.
How does the analysis relate to auto-fill?
The analysis clarifies whether and how you bid. Auto-fill then prepares recurring answers in forms and questionnaires based on your approved data.
Further reading
Want to try it on a real tender?
Book a free demo. We are happy to show you the Tender Assistant using an example from your day-to-day work.